Deep Discounts for 501(c)3 organizations
Monday, April 05th, 2010 | Author: Bruce

If an organization is classified as a 501(c)3 by the IRS, then the organization may obtain software at deep discounts from many software publishers.  These publishers make user of as their clearing house.  TechSoup does the administrative work and distributes the software.  For example, a non-profit can get up to 20 copies of Microsoft Office Pro (2003 or 2007) for $16/license.  This includes Microsoft’s Software Assurance plan which provides for free pgrades for a period of two years, which means that if purchased now (April 2010) when Office 2010 comes the machines may be upgraded for free.  The 20 limit is per fiscal year of July 1 to June 30.

The software is distributed electronically (i.e. download an ISO and burn a CD or DVD) but if you request it at the time of the order you may get media – CD or DVD as appropriate.

TechSoup also distributes operating systems for Windows machines – the conditions and administrative fees vary depending upon whether the machine already has a valid license (i.e. a donated machine that hasn’t been ‘wiped’) or is bare (i.e. a machine with no hard disk, or a hard disk that has been ‘wiped’.)  Since many machines donated to non-profits are (ahem) older and thus not able to support Vista or Windows 7, Windows XP Home is available at $6/machine.

You may search to see what is available, but you must be reistered with them in order to place an order.  Registration requires sending them a copy (fax works) of you 501(c)3 status confirmation from the IRS.